Student Cancellation

Header Image, Summer Abroad

Summer Abroad Student Cancellation


Please do not submit your enrollment if you do not intend to participate in a Summer Abroad program. The cancellation policy outlined below applies to all students including those planning to use financial aid.

If you need to cancel from a Summer Abroad program, you must complete an official Cancellation/Withdrawal Form. You must request the form via email by contacting summerabroad@ucdavis.edu.

Cancellations/Withdrawals are effective the date the form is received by Summer Abroad and NOT the date the form is requested. Postmarks will not be used to determine the effective date.  If a student fails to officially cancel from the program, they will be charged all program fees. There are no refunds for non-attendance.

All cancellations are subject to the Cancellation Policy and Deadlines (below). Note: The cancellation policy is also in the Summer Abroad Guide, Program Specific Guide, and Summer Abroad Contract.

Cancellation Policy and Deadlines

The $300 deposit is NOT refundable under any circumstance.

April 14 – May 11, 2018: If you cancel from April 14 through May 11 you will be charged and liable for:

  • $300 non-refundable deposit
  • 50% of the Accommodations & Services Abroad Fee (amount varies by program, $4000 or more)

May 12 – June 14, 2018: If you cancel from May 12 through June 14 you will be charged and liable for:

  • $300 non-refundable deposit
  • 100% of the Accommodations & Services Abroad Fee (amount varies by program, $4000 or more)

June 15, 2018 (and after): If you cancel on or after June 15, you are liable for ALL Program Fees:

  • $300 non-refundable deposit
  • Accommodations & Services Abroad Fee (amount varies by program, $4000 or more)
  • Summer Abroad Fee
  • Course Fee*
  • UC Davis Summer Campus Fee*
Fee
If Cancellation/Withdrawal Form is received
 

April 14 through May 11, 2018

May 12 through June 14, 2018

On or after June 15, 2018

Summer Abroad Deposit

100% Charged / Not Refunded

100% Charged / Not Refunded

100% Charged / Not Refunded

Accommodation and Services Abroad Fee (varies by program)

50% Charged / Not Refunded

100% Charged / Not Refunded

100% Charged / Not Refunded

Balance of Summer Abroad Fee

100% Refund

100% Refund

100% Charged / Not Refunded

Course Fee*

100% Refund

100% Refund

100% Charged / Not Refunded

UC Davis Summer Campus Fee*

100% Refund

100% Refund

100% Charged / Not Refunded

* Estimated—Subject to Regental, legislative, and gubernatorial action and may change without notice.

Withdrawal from Summer Abroad

To withdraw from the program while it is in progress, you must fill out a Cancellation/Withdrawal Form (available from Summer Abroad). There are NO refunds for withdrawals under any circumstances.

Non-attendance is NOT a form of cancellation. There are no refunds for non-attendance. You will still be liable for all fees and will not be reimbursed for travel-related expenses including airfare, passport fees or other costs.

Trip Cancellation Insurance

Every year students have to cancel due to unforeseen financial difficulties, new job opportunities, family emergencies, accidents, and illness. UC Davis and UC Davis Study Abroad cannot and will not offer any special refunds or fee forgiveness outside of our fee schedule and many times financial aid has to be repaid. Therefore, we strongly encourage all participants to research and purchase appropriate trip cancellation insurance.

Trip cancellation insurance may be purchased to cover lost program fees, in addition to airfare and other costs. In the past, students have said that they did not purchase trip cancellation insurance because they did not expect or intend to cancel. Do not avoid purchasing trip cancellation insurance for this reason. Be prepared and be responsible. Talk to your travel agent about trip cancellation insurance options or consider visiting our Transportation Resources.