Student Cancellation

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Quarter Abroad Student Cancellation


Please do not submit your enrollment if you do not intend to participate in a Quarter Abroad program. The cancellation policy outlined below applies to all students including those planning to use financial aid.

If you need to cancel/withdraw from a Quarter Abroad program, you must complete an official Cancellation/Withdrawal Form. You may request the form via email by contacting quarterabroad@ucdavis.edu.

Cancellations/Withdrawals are effective the date the form is received by Quarter Abroad and NOT the date the form is requested.  Postmarks will not be used to determine the effective date.  If a student fails to officially cancel from the program, they will be charged all program fees. There are no refunds for non-attendance.

All cancellations are subject to the Cancellation Policy and Deadlines (below). Note: The cancellation policy is also in the Quarter Abroad Guide, Program Specific Guide, and Quarter Abroad Contract.

Cancellations/Withdrawal Policy and Deadlines

The $300 deposit is not refundable under any circumstances.

If you cancel on or after December 16, 2017 through January 12 for Spring Quarter programs or on or after April 14, 2018 through May 11 for Fall Quarter programs, you will be liable for:

  • $300 non-refundable deposit;
  • 50% Accommodations and Services Abroad Fee

If you cancel on or after January 13, 2018 for Spring Quarter programs or on or after May 12, 2018 for Fall Quarter programs, you will be liable for:

  • $300 non-refundable deposit;
  • 100% Accommodations and Services Abroad Fee
  • Quarter Abroad Fee

If you cancel or withdraw on or after the first day of the quarter in which your program falls (spring or fall), you will be liable for UC Davis Tuition and Fees according to the Office of the University Registrar.

Fee
If Cancellation/Withdrawal Form is received
 

Spring 2018: From enrollment submission through December 15, 2017

Fall 2018: From enrollment submission through April 13, 2018

Spring 2018: December 16 through January 12, 2018


Fall 2018: April 14 through May 11, 2018

Spring 2018: On or after January 13, 2018


Fall 2018: On or after May 12, 2018

Quarter Abroad Deposit

100% Charged / Not Refunded

100% Charged / Not Refunded

100% Charged / Not Refunded

Accommodation and Services Abroad Fee (varies by program)

100% Refund

50% Charged / Not Refunded

100% Charged / Not Refunded

Balance of Quarter Abroad Fee

100% Refund

100% Refund

100% Charged / Not Refunded

UC Davis Tuition*

Subject to Registrar policy

Subject to Registrar policy

Subject to Registrar policy

* Estimated—Subject to Regental, legislative, gubernatorial, and/or campus action and may change without notice. Add non-resident tuition and Davis SHIP, if applicable.

Withdrawal While Abroad

To withdraw from the program while it is in progress, you must fill out a Cancellation/Withdrawal Form (available from Quarter Abroad). There are NO refunds for withdrawals under any circumstances.

You will be responsible for all expenses incurred during your stay. You will be expected to pay all in-country bills, including phone bills, rent, overdue books, etc. In addition, financial aid may have to be returned and you may have to begin repayment of loans.

Failure to resolve any outstanding financial obligations abroad may result in a hold on future registration and may impose other consequences. Unpaid bills may compromise your standing with the University of California.

Trip Cancellation Insurance

Every year students have to cancel due to unforeseen financial difficulties, new job opportunities, family emergencies, accidents, and illness. UC Davis and UC Davis Study Abroad cannot and will not offer any special refunds or fee forgiveness outside of our fee schedule and many times financial aid has to be repaid. Therefore, we strongly encourage all participants to research and purchase appropriate trip cancellation insurance.

Trip cancellation insurance may be purchased to cover lost program fees, in addition to airfare and other costs. In the past, students have said that they did not purchase trip cancellation insurance because they did not expect or intend to cancel. Do not avoid purchasing trip cancellation insurance for this reason. Be prepared and be responsible. Talk to your travel agent about trip cancellation insurance options or consider visiting our Transportation Resources.