UC Davis Exchanges Enrollment

Header Image, Exchanges Program in Australia

Program Eligibility

To be eligible to apply for UC Davis Student Exchanges, you must

  • Be a registered UC Davis student—from the date of enrollment through the program end date;
  • Be in good academic standing with a GPA of 2.5 or above;
  • Be in good disciplinary standing; and
  • Meet any program specific requirements or prerequisites (see individual program pages for details).

NOTE: If you have not fulfilled all of the program prerequisites, you may contact exchanges@ucdavis.edu to discuss your eligibility.

How to Enroll

UC Davis Student Exchanges have limited space available and enrollment is accepted on a first-completed, first reserved basis so students are encouraged to submit enrollment early.

  1. Meet with the departmental advisor and/or program faculty to discuss your interest in the program and how it fits into your academic plan.
  2. Gather all enrollment materials
    1. UC Davis Student Exchanges Enrollment Form (PDF)
    2. Study Plan Proposal (PDF)
    3. Participant Contract (PDF)
    4. Passport copy (instructions below)
  3. Enroll, in person, starting on Monday, May 21st at 9am. Students must submit all enrollment materials to UC Davis Study Abroad—located in the International Center at 463 California Ave. The enrollment deadline is Friday, July 20, 2018 at 4pm.

Students who complete the enrollment steps listed above, meet the program eligibility requirements, and are saved a spot in the program will be “conditionally enrolled.”

Students will be notified via email if they are “conditionally enrolled.” To become “fully enrolled,” students must complete the ‘next steps’ outlined in subsequent emails. These ‘next steps’ vary by exchange program, but will include department approval, nomination to host university, and host university acceptance.

Please feel free to contact exchanges@ucdavis.edu with any questions or concerns about the enrollment process.

Dates & Deadlines

  • Viticulture and Enology in Australia at Adelaide University
  • Adelaide University: February 2019 Start

    Winter 2019 and
    Spring 2019

    Enrollment Opens May 21, 2018, 9am
    Enrollment Deadline Jul 20, 2018, 4pm
    Department Approval Process Aug - Sep, 2018
    Department Approval Notifications sent by  Oct 1, 2018 
    Student Nominations Sent to Host University by Oct 15, 2018
    Health Clearance due by Nov 1, 2018
  • Engineering in Germany at RWTH Aachen University
  • RWTH Aachen University: March 2019 Start

    Spring 2019

    Enrollment Opens May 21, 2018, 9am
    Enrollment Deadline Jul 20, 2018, 4pm
    Department Approval Process Aug - Sep, 2018
    Department Approval Notifications sent by  Oct 1, 2018 
    Student Nominations Sent to Host University by Oct 31, 2018
    Health Clearance due by Nov 1, 2018

Passport Information

A copy of the biographical page of your passport must be submitted with your UC Davis Student Exchanges enrollment materials. Please make sure that your passport will remain valid for 6 months after the day you plan to return from the program.

Don't have a passport? Submit a receipt that you have applied for a passport (in lieu of your passport copy) at the time of enrollment. When you receive your passport, you must email a copy of the biographical page of your new passport to exchanges@ucdavis.edu. For more information on getting a passport, please visit the U.S. State Department website or UC Davis ARC.

Health Clearance Instructions - Exchanges

After department approval, students will be notified if they have been nominated to the host university. All nominated students must complete the Health Clearance process within 1 month of nomination. Your health clearance should be specific to the program that you are applying. Please email your completed health clearance form to exchanges@ucdavis.edu.

Follow the instructions below to start your health clearance process.

UC Davis Students

Option 1: Online via the UC Davis Student Health and Counseling Services
All UC Davis students have the option of using the Student Health and Counseling Services to obtain a health clearance.*

  • Click here to see the online steps...
  • 1. Login to the Health-e-Messaging through the Student Health and Counseling Services website using your Login ID and passphrase.

    2. Enter your UC Davis student ID number.

    3. Click "Messages" on the Health-e-Messaging homepage

    4. Click "New Message" near the top of the Messages page.

    5. Select “Student Health Services” and click “Continue."

    6. Select "Request Clearance for Travel Abroad" and click "Continue."

    7. Respond to travel clinic country question and click "Continue."

         If yes, answer if you've completed a travel clinic appointment in the last 30 days and click "Continue."

         If no, continue answering questions below.

    8. Select "UC Davis Faculty-led (Summer Abroad, Quarter Abroad, Seminars Abroad)" and Student Exchanges and click "Continue."

    9. Follow the instructions to complete the remainder of the Health History Questionnaire.

    10. Follow the instructions below based on the country you will be traveling to (Travel Clinic or Non-Travel Clinic):

    If you are traveling to a Travel Clinic Country [Argentina, Bhutan, Bolivia, Botswana, Brazil, Chile, China (does not include Hong Kong or Taiwan), Costa Rica, Cuba, Dominican Republic, Ecuador, Ghana, Guatemala, India, Indonesia, Japan, Jordan, Mexico, Morocco, Nepal, Nicaragua, Peru, Philippines, Senegal, Solomon Islands, South Africa, South Korea, Tanzania, Thailand, Turkey, Vietnam]: If you are traveling to a Non-Travel Clinic Country
    You will receive an email informing you that the Health Center will contact you to schedule an in-person Travel Clinic Appointment. Print this email to PDF and upload it to your account with your enrollment in lieu of your Health Clearance. Note: You will be required to submit your final Health Clearance after your in-person appointment. Within two weeks of submitting your Health History Questionnaire you will receive an email via Health e Messaging confirming that your information has been reviewed and you have been cleared for travel abroad. Print to PDF the entire email, including your completed Health History Questionnaire, and upload it to your enrollment.

    *If you waived Davis SHIP insurance by providing proof of private health insurance, you will be charged the full cost of any recommended vaccinations or travel medications – and should therefore seek these services from your primary care physician.

  • Instructions for Health Clearance Upload from UC Davis “Health-e-Messaging”
  • 1. View your Health Clearance (the SECOND email you receive*)

    2. Click inside the text box and select all the text, including the Health History Questionnaire answers

    3. Copy and paste the selected text into a Word document

    4. Save the Word document as a PDF by selecting "Save As"

    5. Select a location to save your health clearance

    6. For "File name" enter the following this pattern: “Last name_First Name_HealthClearance”

    7. For "Save as type" select "PDF" from the drop-down option

    8. Click “Save”

    9. Send your health clearance within 1 month of nomination to exchanges@ucdavis.edu

    *If you are traveling to a Travel Clinic Country, please upload the first email you receive which is proof that you have started the Travel Clinic process and will be going to a travel clinic appointment. After you attend your Travel Clinic appointment, you will receive another email from the health center that you must upload no later than the deadline specified in your enrollment.  

    OR

    Pick up a hard copy of your health clearance from the Student Health and Wellness Center (map). Next, scan the health clearance, save the health clearance as a PDF, and send to exchanges@ucdavis.edu.

Option 2: Paper copy via Private Physician
If you are a UC Davis student with private health insurance (i.e. you submitted a Davis SHIP waiver and receive health insurance from a private health care provider), you may choose to see your physician or your campus health clinic to complete the Health Clearance Forms. To do this, see the steps below.

  1. Please download and print the Health Clearance Form.
  2. Complete this form and take it with you to your appointment. Your doctor will review the information with you, talk to you about travel health issues, provide you with the required immunizations or medications for your destination and clear you for travel abroad by signing the last page of the Health Clearance Form.
  3. Submit this form to exchanges@ucdavis.edu. For information on immunization requirements, please click here.

Please note you will be charged the full cost of any recommended vaccinations or travel medications.