Passport and Health Clearance

Header Image, Seminars Abroad

Passport Information

A photocopy of your valid passport must be submitted with your enrollment. Please make sure that your passport will remain valid for six (6) months after the day you plan to return from the program.

Don't have a passport?

That's ok! Submit a receipt as proof that you have applied for one in lieu of your passport. When you receive your passport, you must upload a copy to your enrollment right away. For more information on getting a passport, please visit the U.S. State Department website or UC Davis ARC Business Center.

Health Clearance Information

All students enrolling in a Seminars Abroad program must complete the Health Clearance process. You will need to submit the forms indicated below with your enrollment.

If you are planning to complete your clearance through UC Davis Student Health and Counseling Services, you are required to complete one clearance for each program you plan on enrolling in. If you submit two Health-e-Messaging questionnaires within a span of three months, you will not be charged for your second clearance. After three months and/or two programs, you will be charged for additional clearances. If you are planning to go to more than one travel clinic country (see below), you will need to attend one Travel Clinic appointment for each travel clinic country.

IMPORTANT: health clearances are valid for one year after the form is signed and must remain valid through the end date of your program. Because getting a health clearance can take time, students are encouraged to begin the process as soon as they have determined their destination. Please follow the instructions below.

Option 1: Via UC Davis Student Health and Counseling Services

All UC Davis students have the option of using Student Health and Counseling Services to obtain a health clearance.*

  • Click here to see the online steps...
  • 1. Login to Health-e-Messaging through the Student Health and Counseling Services website using your UC Davis Kerberos username and passphrase.

    2. Enter your UC Davis student ID number.

    3. Click "Messages" on the Health-e-Messaging homepage

    4. Click "New Message" near the top of the Messages page.

    5. Select “Student Health Services” and click “Continue."

    6. Select "Request Clearance for Travel Abroad" and click "Continue."

    7. Respond to Travel Clinic Country question and click "Continue."

         If yes, answer whether or not you have completed a Travel Clinic appointment in the last 30 days and click "Continue."

         If no, continue answering questions below.

    8. Select "UC Davis Faculty-led (Summer Abroad, Summer Abroad Internships Quarter Abroad, Seminars Abroad)" and click "Continue."

    9. Follow the instructions to complete the remainder of the Health History Questionnaire.

    10. Follow the instructions below based on the country you will be traveling to (Non-Travel Clinic OR Travel Clinic):

    If you are traveling to a Travel Clinic Country [Argentina, Bhutan, Bolivia, Botswana, Brazil, Chile, China (does not include Hong Kong or Taiwan), Costa Rica, Cuba, Dominican Republic, Ecuador, Ghana, Guatemala, India, Indonesia, Japan, Jordan, Mexico, Morocco, Nepal, Nicaragua, Peru, Philippines, Senegal, Solomon Islands, South Africa, South Korea, Tanzania, Thailand, Turkey, Vietnam]:

     

    If you are traveling to a Non-Travel Clinic Country

    You will receive an email informing you that Student Health and Counseling Services will contact you to schedule an in-person Travel Clinic appointment. Save this email as a PDF and upload it to your Study Abroad account in lieu of your Health Clearance. Note: You will be required to upload your final Health Clearance after your in-person Travel Clinic appointment.

    You will immediately receive an email letting you know that your Health History Questionnaire has been received but not processed yet – you CANNOT submit this initial email with your enrollment. Within two weeks of submitting your Health History Questionnaire you will receive an email via Health e Messaging confirming that your information has been reviewed and you have been cleared for travel - this is your health clearance. Upload a PDF copy of the entire email, including the physician's statement of clearance as well as your Health History Questionnaire answers below.

    *If you waived Davis SHIP insurance by providing proof of private health insurance, you will be charged the full cost of any recommended vaccinations or travel medications; you should therefore seek these services from your primary care physician.

  • Instructions for Health Clearance Upload from UC Davis “Health-e-Messaging”
  • 1. View your Health Clearance (the SECOND email you receive*)

    2. Click the print button in the right hand corner of the Health-e-Messaging system.

    3. Select destination as "save as PDF."

    4. Select a location to save your health clearance.

    5. For "File name" enter the following pattern: “Last name_First Name_HealthClearance”

    6. For "Save as type" select "PDF" from the dropdown option.

    7. Click “Save.”

    8. Upload your health clearance to your enrollment.

    *If you are traveling to a Travel Clinic Country, please upload the FIRST email you receive which is proof that you have started the Travel Clinic process and will be going to a Travel Clinic appointment. After you attend your Travel Clinic appointment, you will receive another email from Student Health and Counseling Services that you must upload no later than the deadline specified in your enrollment.  

Option 2: Via Private Physician

If you are a UC Davis student with private health insurance (i.e. you submitted a Davis SHIP waiver and receive health insurance from a private health care provider), you may choose to see your physician to complete the Health Clearance process. In order to do this, please download and print the Health Clearance Form. Fill out the student section of the form and take it with you to your appointment. Your physician will review the information with you, talk to you about travel health issues, provide you with the required immunizations for your destination and clear you for travel by signing the last page of the Health Clearance Form. It is your responsibility to submit this form with your enrollment. For information on immunization requirements, please click here. Your doctor will recommend any immunizations you may need. Study Abroad does not require specific immunizations. 

Travel Clinic Country Programs Only: Students may submit a copy of their appointment card from their private physician if traveling to a travel clinic country. Note: You will be required to upload your final health clearance after your in-person appointment by the health clearance deadline.

Travel Clinic Countries: Argentina, Bhutan, Bolivia, Botswana, Brazil, Chile, China (does not include Hong Kong or Taiwan), Costa Rica, Cuba, Dominican Republic, Ecuador, Ghana, Guatemala, India, Indonesia, Japan, Jordan, Mexico, Morocco, Nepal, Nicaragua, Peru, Philippines, Senegal, Solomon Islands, South Africa, South Korea, Tanzania, Thailand, Turkey, Vietnam.