Financial Aid

Study Abroad Spotlight

Alexandria Hartwell, a fourth-year managerial economics major, studied abroad on the UC Davis Summer Abroad France, "Fashion Marketing in Paris" program.

Typically the financial aid that you receive on campus can be applied to study abroad, and your award may be adjusted to account for added program costs, such as airfare and local housing costs. 

Read the "General Points on Financial Aid for Study Abroad" below and then consult the following sections for procedures and policies specific to the type of program you will be participating in:

UC Davis Quarter Abroad - Financial Aid

UC Davis Summer Abroad - Financial Aid

UC Davis Summer Abroad Internships - Financial Aid

UC Davis Seminars Abroad - Financial Aid

UC Education Abroad Program (UCEAP) - Financial Aid

Independent Programs - Financial Aid

General Points on Financial Aid for Study Abroad

Timelines for study abroad are such that your adjusted financial aid package may not be finalized until late in the process, so it is important to stay on top of things.  You should:

  • inform yourself beforehand of all of the steps involved
  • submit materials, including the FAFSA, on time and fully completed
  • master the options and limits of aid in your particular case
  • ask the Financial Aid Office informed questions
  • follow up to ensure your aid is disbursed

Keep in mind that there are scholarships and travel awards that are specifically for study abroad, and the application process may be easier than you imagine.

If you are planning to study abroad during the summer, do not assume that your aid package will be the same as for the academic year. 

Please note that there are special procedures and parameters that apply to financial aid for independent study abroad programs.

Even if you do not normally qualify for financial aid while on campus, you might qualify for aid for study abroad, depending on additional costs and your particular situation.

If you are depending on aid to pay for airfare, STA travel has a program which allows you to purchase tickets and defer most of the cost until the quarter/session begins.  Usually you will get the best price if you purchase your tickets as soon as your program is confirmed.

UC Davis Quarter Abroad  Financial Aid

The financial aid that you receive on campus can be applied to UC Davis Quarter Abroad, and, depending on your situation, your award may be adjusted in light of added program costs. 

Students from other UC's: Financial aid for intercampus visitors is handled by UC Davis in coordination with your home campus financial aid office. Please contact the UC Davis Study Abroad financial aid advisor as soon as possible.

Here are some of the main things to know about financial aid as it relates to participation in Quarter Abroad:

  • Applying for financial aid for Quarter Abroad is the same process as applying for financial aid for on-campus.  You must submit the FAFSA and follow all of the other regular steps for getting your aid processed. 
  • Quarter Abroad will notify the Financial Aid Office of your participation in Quarter Abroad and of the change in your budget for the quarter in which you are participating.
  • About one month before your program start date, the Financial Aid Office will notify you that your budget has been adjusted, and then you can work with the Financial Aid Office to request any additional aid that you might need.
  • Financial aid funds will be automatically applied to both UC Davis tuition/fees and your Quarter Abroad program fees.
  • If your financial aid award does not cover the total cost of the program, you will need to pay the difference to the Cashier's Office by the regular fee payment deadline for the quarter, as posted on the Registrar’s Office Academic Calendar.
  • Sign up beforehand for Direct Deposit with Student Accounting, so that when you are overseas you can easily access any financial aid funds in your account over and above tuition/fees (which would normally be refunded to you by check).
  • If you receive financial aid and subsequently cancel your participation in the program, you may be required to return financial aid funds received.  Follow the procedures for cancellation and notify the Financial Aid Office immediately.

UC Davis Summer Abroad  Financial Aid

Eligibility for Summer Abroad financial aid is different than financial aid during the regular academic year.  For example, summer aid is likely to include a higher portion of student loans, which is dependent upon the total amount of loans you have already accepted during the academic year and the maximum amount allowed.

Financial Aid Workshops for UC Davis Summer Abroad will be held in Dutton Hall Room 1225 from 10:30-11:30am on January 25th, February 22nd, and March 22nd

For UC Davis Students

  • To apply for summer aid you must have a complete 2016-2017 FAFSA or Dream Act Application on file. 
  • Use the Financial Aid Office’s Summer Financial Aid Estimator to help budget for your program. The estimator is posted in late April or early May.  Summer Abroad will provide you with the link as soon as it is available.
  • In order to qualify for financial aid, students must have a FAFSA on file and be registered for 6 or more units during Special Summer Session or in combination with Summer Session One or Summer Session Two. Summer Abroad programs are typically 8 units. Summer aid is distributed on a first-come, first-serve basis so you must register for classes as soon as possible. Course registration generally opens in late April/early May.  Information will be provided as soon as it is available. 
  • It is your responsibility to make sure your financial aid award is applied to the tuition/fees for the program.  Follow up by checking your student account at sisweb.ucdavis.edu
  • Sign up for Direct Deposit to easily access any financial aid refunded to your account that exceeded tuition/fees, otherwise refunds will be issued in paper form.  This is especially important because you may be unable to access your paper refund if you are abroad.
  • If you receive financial aid and subsequently cancel your participation in the program, you may be subject to Return of Title IV Funds.  Follow the procedures for cancellation and notify the Financial Aid Office immediately.

For Students from Other Institutions, including other UCs

  • All students from other institutions must apply for aid at their home campus Financial Aid Office.
  • Contact UC Davis Summer Abroad to obtain an enrollment confirmation letter for your home Financial Aid Office.
  • Find out the minimum number of quarter units (not semester units) that your campus requires for you to be eligible for financial aid in the summer.  If the minimum is greater than 8 quarter units, see the next point.
  • If the minimum number of required quarter units is 9—as for UC Berkeley and UC Merced students—contact UC Davis Summer Abroad to arrange an additional 199/99 independent study unit supervised by the program’s instructor.
  • Financial aid disbursed by your home campus is NOT automatically transferred to UC Davis.  It is your responsibility to submit your payment directly to UC Davis Summer Abroad.  For more information, see Making Payments.
  • All financial aid recipients are responsible for paying their Summer Abroad fees within five (5) business days after the aid is disbursed.
  • If you receive financial aid and subsequently cancel your participation in the program, you may be subject to Return of Title IV Funds.  Follow the procedures for cancellation and notify your Financial Aid Office immediately.

UC Davis Summer Abroad Internships  Financial Aid

Eligibility for Summer Abroad Internships financial aid is different than financial aid during the regular academic year.  For example, summer aid is likely to include a higher portion of student loans, which is dependent upon the total amount of loans you have already accepted during the academic year and the maximum amount allowed. 

Financial Aid Workshops for UC Davis Summer Abroad will be held in Dutton Hall Room 1225 from 10:30-11:30am on January 25th, February 22nd, and March 22nd

For UC Davis Students

  • To apply for summer aid you must have a complete 2016-2017 FAFSA or Dream Act Application on file. 
  • Use the Financial Aid Office’s Summer Financial Aid Estimator to help budget for your program. The estimator is posted in late April or early May.  Summer Abroad will provide you with the link as soon as it is available.
  • In order to qualify for financial aid, students must have a FAFSA on file and be registered for 6 or more units during Special Summer Session or in combination with Summer Session One or Summer Session Two. Summer Abroad Internship programs are typically 6-8 units.  Summer aid is distributed on a first-come, first-serve basis so you must register for classes as soon as possible. Course registration generally opens in late April/early May.  Information will be provided as soon as it is available. 
  • It is your responsibility to make sure your financial aid award is applied to the tuition/fees for the program.  Follow up by checking your student account at sisweb.ucdavis.edu
  • Sign up for Direct Deposit to easily access any financial aid refunded to your account that exceeded tuition/fees, otherwise refunds will be issued in paper form.  This is especially important because you may be unable to access your paper refund if you are abroad.
  • If you receive financial aid and subsequently cancel your participation in the program, you may be subject to Return of Title IV Funds.  Follow the procedures for cancellation and notify the Financial Aid Office immediately.

For Students from Other Institutions, including other UCs

  • All students from other institutions must apply for aid at their home campus Financial Aid Office.
  • Contact UC Davis Summer Abroad Internships to obtain an enrollment confirmation letter for your home Financial Aid Office.
  • Find out the minimum number of quarter units (not semester units) that your campus requires for you to be eligible for financial aid in the summer.  If the minimum is greater than 8 quarter units, see the next point.
  • If the minimum number of required quarter units is 9—as for UC Berkeley and UC Merced students—contact UC Davis Summer Abroad Internships to arrange an additional 199/99 independent study unit supervised by the program’s instructor.
  • Financial aid disbursed by your home campus is NOT automatically transferred to UC Davis.  It is your responsibility to submit your payment directly to UC Davis Summer Abroad.  For more information, see Making Payments.
  • All financial aid recipients are responsible for paying their Summer Internships Abroad fees within five (5) business days after the aid is disbursed.
  • If you receive financial aid and subsequently cancel your participation in the program, you may be subject to Return of Title IV Funds.  Follow the procedures for cancellation and notify your Financial Aid Office immediately.

UC Davis Seminars Abroad  Financial Aid

The financial aid that you receive on campus can be applied to UC Davis Seminars Abroad, and, depending on your situation, your award may be adjusted in light of added program costs. 

Here are some of the main things to know about financial aid as it relates to participation in Seminars Abroad:

  • Applying for financial aid for Seminars Abroad is the same process as applying for financial aid for on-campus.  You must submit the FAFSA and follow all of the other regular steps for getting your aid processed. 
  • Seminars Abroad will notify the Financial Aid Office of your participation in Seminars Abroad and of the change in your budget for the quarter in which you are participating.
  • The Financial Aid Office will notify you that your budget has been adjusted, and then you can work with the Financial Aid Office to request any additional aid that you might need.
  • Financial aid funds will be automatically applied to both UC Davis tuition/fees and your Seminars Abroad program fees.
  • If your financial aid award does not cover the total cost of the program, you will need to pay the difference to the Cashier's Office by the regular fee payment deadline for the quarter, as posted on the Registrar’s Office Academic Calendar.
  • Sign up beforehand for Direct Deposit with Student Accounting, so that when you are overseas you can easily access any financial aid funds in your account over and above tuition/fees (which would normally be refunded to you by check).
  • If you receive financial aid and subsequently cancel your participation in the program, you may be required to return financial aid funds received.  Follow the procedures for cancellation and notify the Financial Aid Office immediately.

UCEAP  Financial Aid

The financial aid that you receive on campus can be applied to UCEAP, and your award may be adjusted in light of added program costs and your individual situation.  

  • Submit a FAFSA and follow all of the usual steps of applying for financial aid through the UC Davis Financial Aid Office.
  • Once the deadline for withdrawal has passed, the UC Davis Education Abroad Center will notify the Financial Aid Office that you are participating in UCEAP. 
  • The UC Davis Financial Aid Office will then adjust your award package according to the costs of your program and your financial situation.
  • The Financial Aid Office has grant funds from UCEAP which are designated for UC Davis students participating in UCEAP and which may be included in your award.
  • You can also apply for special grants and scholarships from UCEAP, the host country, and other sources.  Check out the UCEAP scholarships page for more information.
  • For more details about the financial aid process for UCEAP programs, see the UCEAP Guide to Study Abroad.

Independent Study Abroad Programs – Financial Aid

Students who participate in an independent study abroad program may be eligible for some forms of financial aid.  There are procedures and parameters that apply:

  • In order to be eligible for financial aid for an independent program, you must apply for and be granted “study abroad leave status,” which is processed by the Education Abroad Center. Consult the Independent Study Abroad Student Handbook [PDF] for details. If you choose not to apply for study abroad leave, you will not be eligible for financial aid.
  • After a student submits the leave form to UC Davis Study Abroad, his/her courses are reviewed for pre-approval of transfer credit. In order to be eligible for financial aid, the appropriate minimum load of units must be approved for transfer credit. Consult the handbook for details. 
  • Financial aid recipients on independent programs are required to maintain a full-time course load while abroad.
  • UC grants/scholarships are not transferable to independent study abroad programs.  This includes University Grants UCG, USCH, SUG; the University Campus Fee Grant UCDCF, and Regent Scholarships MR49, MR50, MR51, NRH2, NRH3.
  • Typically financial aid is not available for summer independent study abroad programs.
  • Contact your independent provider to find out if they provide scholarships or travel awards; they may even have funds designated specifically for UC Davis participants.